PrivacyPolicy

1.1 Information You Provide

When you create an account or use our services, we collect:

• Account Information: Name, email address, company name, and job title
• Candidate Information: Names, email addresses, job roles, and interview stages (provided via your ATS integration)
• Interviewer Information: Names, email addresses, departments, and interview capacity settings
• Billing Information: Payment card details (processed securely by Stripe, not stored on our servers)

1.2 Information Collected Automatically

• Calendar Data: Free/busy availability from connected calendars (we do not access event details)
• Usage Data: Pages visited, features used, and interaction patterns
• Device Data: IP address, browser type, operating system, and timezone
• Cookies: Session identifiers and preferences (see our Cookie Policy below)

1.3 Information from Third Parties

We receive candidate and job information from your connected Applicant Tracking System (Greenhouse, Ashby, Lever, TeamTailor, or Recruitee) when a candidate reaches an interview stage.

We use collected information to:

• Provide Our Service: Schedule interviews, send booking links, and create calendar events
• Improve Our Service: Analyze usage patterns to enhance features and user experience
• Communicate: Send transactional emails (booking confirmations, reminders) and occasional product updates
• Support: Respond to your questions and troubleshoot issues
• Security: Detect and prevent fraud, abuse, and security incidents
• Legal Compliance: Fulfill legal obligations and enforce our Terms of Service

We share your information only in these limited circumstances:

• Within Your Organization: Interview data is accessible to authorized team members in your account
• Service Providers: Trusted vendors who help us operate (email delivery, payment processing, hosting) under strict confidentiality agreements
• Legal Requirements: When required by law, court order, or government request
• Business Transfers: In the event of a merger or acquisition (you'll be notified in advance)

Depending on your location, you may have the following rights:

• Access: Request a copy of the personal data we hold about you
• Correction: Update inaccurate or incomplete information
• Deletion: Request deletion of your personal data (subject to legal retention requirements)
• Portability: Receive your data in a machine-readable format
• Objection: Object to certain data processing activities
• Restriction: Request limitation of data processing
• Withdraw Consent: Revoke previously given consent at any time

To exercise any of these rights, please contact us at privacy@appointmenthunter.com or visit our Contact page.

We retain your information for as long as necessary to provide our services:

• Booking Sessions: Expire automatically 7 days after creation if unused
• Interview Data: Retained for 90 days after the interview date for analytics
• Account Data: Retained while your account is active, deleted within 90 days of cancellation
• Billing Records: Retained for 7 years to comply with tax and accounting regulations

We use cookies and similar technologies for:

• Essential Cookies: Required for login, security, and basic functionality
• Analytics Cookies: Help us understand how you use our service (Google Analytics)
• Preference Cookies: Remember your settings and preferences

You can control cookies through your browser settings. Note that disabling essential cookies may affect functionality.

AppointmentHunter operates globally. If you're located outside the United States, your information may be transferred to and processed in the U.S. We ensure appropriate safeguards are in place through standard contractual clauses and compliance with GDPR, CCPA, and other applicable privacy laws.

AppointmentHunter is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

We may update this Privacy Policy periodically. We'll notify you of material changes via email or a prominent notice on our website. Your continued use of AppointmentHunter after changes indicates acceptance of the updated policy.

If you have questions about this Privacy Policy or how we handle your data: